Timecode HQEvery team. Every project.
Every day. In sync.
Timecode HQ is the operating system for production companies. Productions run prep through post on one live model — crew and call sheets, interview transcripts and review rooms, gear, schedules, budgets — so every department works from the same truth and nothing gets re-keyed.
Onboarding studios in small groups. Already have a workspace? Sign in
Everything a production runs on
Projects, prep to delivery
A phase board for every production — drag from Prep to Shoot to Post. The same project tracks from first conversation to final delivery in one live workspace.
Transcripts & paper edits
Upload interviews, get multilingual transcripts with review rooms your clients actually use — then draft paper edits with Scriptor, word by word.
Crew & people
Your whole roster — rates, positions, availability. Send booking offers with clear terms, and an accept puts that person on the schedule everywhere at once.
Schedule & call sheets
A slate-wide schedule and DOOD generated straight from booked crew — staggered department calls, no re-entry.
Gear & resources
Owned kit and rental partners in one inventory, pulled onto shows with rate cards that drive the bid.
A clean view for everyone
Clients review and approve in their own room. Crew see their bookings, calls, and paperwork. Your team runs the show. Everyone works from the same schedule and the same truth.
Before anyone rolls
Plan the room, the shot, and the day.
Draw the space to scale, place cameras and lighting where they'll actually go, and hand the crew a plan they can read at a glance. Shot lists sit alongside it, so what you drew and what you're shooting are the same document.
- Overhead plots drawn to a real scale — drop in the venue's own floor plan and measure against it.
- Shot lists with coverage tracking, so you know what's still missing before you wrap, not after.
- Scripts and storyboards attached to the shots they belong to.
“We started with nothing but an idea and a borrowed camera…”
From interview to edit
Transcripts your clients actually work in.
Drop in the footage and Timecode HQ takes it from there — transcription in the speaker's language, translation beside it, and a review room your client opens from one link. They highlight the lines they love; those selects flow straight into the edit.
- Multilingual out of the box — interviews transcribe in their source language and translate automatically.
- Client review rooms with statuses, selects, and Google Doc mirrors anyone can comment on — no logins to chase.
- AI-assisted paper edits with Scriptor — you build the cut from the transcripts, word by word, with an assistant on hand when you want a head start.
- Every export an editor asks for: DOCX, SRT, VTT, EDL, CSV — one clip or the whole project as a ZIP.
And the rest of the toolbox — included, not add-ons
Proposal studio
Case studies, testimonials, and pitch decks — shared as a link or exported to PPTX.
Crew booking offers
Offer a role, get a clear yes or no, and the booking lands on the schedule, call sheet, and budget together.
Call sheets & DOOD
Generated from booked crew with staggered department calls — shareable by link.
Production book
The whole show in one living document — roster, schedule, logistics — always current.
Legal & onboarding
Startwork, W-9s, and e-signatures — crew onboard themselves from a single invite link.
Time cards
Generated from the schedule, confirmed by crew from a text-message link, approved in one pass.
Receipt inbox
Crew email or drop receipts in; AI reads the vendor and total and files it to the right job.
Accounting, connected
Estimates, invoices, and expenses flow to QuickBooks and back — no month-end re-entry.
Travel
Flights, hotels, and room blocks per traveler — booked direct, landing straight in their itinerary.
Run of show
Cue-by-cue timing for live events, with running times that recalculate as the day moves.
Shot lists & previs
Scene-by-scene coverage with storyboards, run in phone-first mode on the day.
Post & suites
Who's on which machine, what's rendering, and what's free — without walking the floor.
Scripts
Screenplay, two-column AV, and plain documents — shared for comment, linked to the shots they cover.
AI beside you
An assistant that drafts, finds, and fills — always editable, never in the way. Manual first.
One live model — no re-keying
Accept an offer and the crew lands on the budget line, the call sheet, and the DOOD at once. Approve a time card and the books stay current. Edit a project anywhere and it reflects everywhere — so what you quote, what you shoot, and what you deliver always agree.
| Position | 06-22 | 06-23 | 06-24 | 06-25 | 06-26 |
|---|---|---|---|---|---|
Director of Photography Maya Rodriguez | T | W | W | W | · |
1st AC Theo Lindqvist | T | W | W | W | · |
Gaffer Devon Pierce | · | TW | W | W | · |
Sound Mixer Confirming | · | W | W | H | · |
Editor Sam Okafor | · | · | P | W | W |
What you own, what you rent
Inventory that knows what's on the truck.
Your kit, your packages, and your rental partners in one place — priced once, pulled onto shows, and turned into a list the person loading the van can actually follow. Owned gear and sub-rentals are the same catalogue, so a quote reflects what you really have.
- Packages and cases that explode into a real pull list, down to the accessories.
- Search that forgives spelling — find it the way people actually type it.
- Rate cards drive the estimate, so gear stops being a number somebody remembers.
On the day
The show runs from the same place it was planned.
Shoot days don't go to a spreadsheet someone printed on Thursday. The rundown is the plan, live — checked off on a phone, with the clock telling you where you actually are against it. Whatever happens on set is already in the record by wrap.
- A running clock that answers “are we behind?” honestly, including the breaks.
- Built for one hand and a bad signal — check-offs queue offline and sync when the bars come back.
- Directors and clients can follow along on a link without an account.
“Can we see a version with two cutdowns instead of three?”
What the client sees
One link. No login. Nothing they shouldn't see.
Estimates, cuts, and dailies go out as a room your client just opens. They approve, ask a question against a specific line, or leave a note on a timecode — and it lands back with your team in context, not in a thread nobody can find later.
- Your costs stay yours. What the client can see is decided by role, on the server — not by a hidden column.
- Questions attach to the thing they're about, so the answer has somewhere to live.
- Approvals are recorded against a version, so “what did they sign off on” is never a debate.
Founders Doc — Day 2
Your call 07:30 · Camera Operator
Crew, clients, editors
Everyone gets their own door — and only their own.
A freelancer opens one page and sees the jobs they're booked on, their call time, their flights and hotel, the hours they've logged, and whatever paperwork is still outstanding. They stop texting your coordinator to ask. Editors get their own workspace; clients get theirs.
- Built for a phone, because that's where a freelancer reads it.
- Travel lands in their itinerary the moment it's booked — flights, hotel, ground.
- They see their own work and nothing else. What each role can see is enforced on the server, not hidden in the page.
Currently invite-only
Run your next show on it.
Timecode HQ is in private beta with a small number of production companies, and we onboard in groups so each one gets set up properly. Tell us how your team works and we'll be in touch when there's a fit.
Email is all we need. No card, no demo call to book.